Why Gmail Is Sending Your Emails to Spam (and How to Fix It)

Millions of legitimate emails get caught in Gmail’s spam filters every day, leaving marketers frustrated and customers unreached. 

When your emails reach the spam folder, they might as well not exist. Your open rates plummet, your click-through rates flatline and all that work creating the perfect email goes to waste.

Worst of all? Your audience never sees the message. So, how do you go about avoiding the spam folder?

How Gmail Decides What’s Spam 

Gmail doesn’t just randomly pick emails to send to spam. It uses three main factors to make that decision:

1. Your Sender Reputation 
2. Your Email Content
3. User Engagement

Let’s break these down and see how to fix each one. 

Fixing Your Sender Reputation

You need three key authentication methods properly set up:

• SPF (Sender Policy Framework): Tells inbox providers which servers can send email from your domain
• DKIM (Domain Keys Identified Mail): Adds a digital signature to verify your emails
• DMARC (Domain-based Message Authentication): Ties everything together and tells providers what to do with emails that fail checks

Quick Fix: Use mail-tester.com to check your authentication setup and fix any issues.

Keep Your Metrics Healthy

Gmail is watching these numbers closely:

• Bounce rate: Keep under 2%
• Spam complaints: Keep below 0.1%
• Blacklist status: Stay off email blacklists

Quick Fix: Check your sender reputation regularly with SenderScore.org and address issues immediately.

Making Your Content Spam-Filter Friendly

What's in your email matters almost as much as who it's from. Here's how to keep your content clean:

• Write clear subject lines that aren't clickbaity
• Balance text and images (aim for 60% text, 40% images)
• Make sure emails look good on mobile (most people check email on phones now)
• Use clean HTML code without messy formatting
  
  

Boosting User Engagement

Gmail pays close attention to how people interact with your emails. Higher engagement = better deliverability.

Try these engagement boosters:

• Segment your email list based on interests and behaviours
• Personalize content for different audience groups
• Test different subject lines to find what opens
• Clean your list regularly by removing inactive subscribers
  
  

Smart Sending Strategies

Timing Is Everything

For holiday campaigns like Valentine's Day, timing matters:

• 7-10 days before for planners
• 2-3 days before for procrastinators
• Day-of for digital offers

Warming Up New Domains or IPs

If you're using a new sending domain or IP address, don't blast your entire list at once:

• Week 1: Send only to super-engaged subscribers
• Week 2: Increase volume by 20-30%
• Week 3: Continue ramping up gradually

List Hygiene Matters

A clean list means better deliverability:

• Remove invalid addresses
• Delete subscribers who haven't engaged in 6+ months
• Use double opt-in for new subscribers
• Verify email addresses regularly
  
  

Tools to Track Email Performance

Monitor your performance with these tools:

• Google Postmaster Tools: Check domain reputation and delivery issues
• Mail-Tester: Test individual emails for spam triggers
• MXToolbox: Verify technical setup and check blacklist status
  
  

Pre-Send Checklist

Before hitting send on your next campaign, run through this quick checklist:

• Verify all authentication records
• Clean and segment your list
• Review content for spam triggers
• Test how it looks on mobile
• Send test emails to major providers
• Set up monitoring tools

Getting into the inbox is about following best practices and paying attention to technical details. By focusing on your sender reputation, creating engaging content, and using smart sending strategies, you can dramatically improve your email deliverability.

BlueOshan can assist you in improving inbox placement and boosting engagement. Reach out today to schedule your consultation. 

Remember: Even the best email is worthless if nobody sees it. Take the time to get deliverability right, and you'll see the results in your marketing metrics.